Setup & dismantling
Ready to get started well prepared? On this page, you will find all the information about setup and dismantling times, guidelines, and other important details to participate well prepared in the event.
Visiting hours
Setup times
Fri 12 February 2027 | entry of heavy equipment, by request only
Sat 13 February 2027 | 08:00 – 16:00
Mon 15 February 2027 | 08:00 – 17:00
Tue 16 February 2027 | 08:00 – 13:00
Dismantling times
Thu 18 February 2027 | 21:00 – 00:00
Fri 19 February 2027 | 08:00 – 12:00
Exhibitor entrance
Tue 16 February 2027 | 13:00 – 21:00
Wed 17 February 2027 | 12:00 – 21:00
Thu 18 February 2027 | 12:00 – 21:00
Any early setup is possible depending on availability and only upon request. Please contact Event Services in advance to discuss the possibilities. Are you placing large equipment on the stand? Then check the logistics chapter.
On the first day of the event, no more setup work can be carried out. Only small materials may be placed on the stand this morning via the exhibitor entrance (trolleys) or visitor entrance (without trolleys). All loading doors will remain closed. Activities that could dirty the stand and/or event, such as painting, sawing, etc., are no longer permitted on this day.
Opening hours Infra Relatiedagen
Tuesday 16 February 2027 | 13:00 – 21:00
Wednesday 17 February 2027 | 13:00 – 21:00
Thursday 18 February 2027 | 13:00 – 21:00
Catering during setup and dismantling
- Friday 12 February 2027 from 12:00 – 13:00
- Monday 15 February 2027 from 12:00 – 13:00
Logistics
- Delivery of materials
- Heavy and large equipment on the stand
- Logistic services
- Forklift service
- Storage
- Parking
- Access for exhibitors
Delivery of materials
Delivery/shipment of materials for your stand is only possible during the specified setup and event days. Delivery in advance is not possible. We do not sign for receipt, so please ensure that someone is present to sign for receipt.
The delivery details are:
Events Hall Hardenberg
Attn: Exhibitor name + stand number
Ref: Event name
Energieweg 2
7772 TV Hardenberg
Heavy and large equipment on the stand
All equipment larger/wider than 2.5 metres and/or heavier than 2.5 tonnes must always be registered in advance with Event Services. Based on the stand location, Event Services will determine the delivery sequence in a driving-in schedule.
If large equipment is not registered in advance, you risk that it cannot be placed on the stand. Please send the specifications of the equipment, stand name, stand number, and event name to eventservices@easyfairs.com.
Logistic services
Are you looking for a company that can transport your stand materials, machines, etc. to the event location and even directly to your stand? Our logistics partner Valverde specialises in event logistics from A to B and everything that comes with it. Check the options at:
Valverde Event Logistics
Zekeringstraat 36B
1014 BS Amsterdam
+31 (0)20 653 8555
infra@valverde.nl
Forklift service
Easyfairs offers a free forklift service for deliveries of small materials up to 2 meters and a maximum of 2 tons during the regular build-up and dismantling days (not during any early build-up periods).
It is not possible to reserve a time slot for the free forklift service. On site, you can report to the forklift driver wearing the yellow safety vest. This service operates on a first-come, first-served basis, so there may be a waiting time.
Through Valverde, it is possible to reserve a time slot for forklift service up to 2.5 tons. This service is paid and must be requested in advance. Forklift service for materials larger than 2 meters and heavier than 2.5 tons is also available on request and for a fee through Valverde. Please see the brochure for further information, rates, and contact details.
It is not permitted to deliver materials to the stand using your own forklift, electric pallet truck and/or truck-mounted forklift (kooiaap).
Storage
Reserve storage space for packaging please contact Valverde Event Logistics.
Access for exhibitors
- During all event days, the loading doors are closed.
- During setup, no access passes are required.
- Stand staff must be registered in advance to gain access during the event.
- The minimum age during setup is 16 years.
- Pets, except assistance dogs, are not allowed.
Parking
During setup and dismantling and throughout the event, the parking lot of Events Hall Hardenberg is available. Parking during setup is free of charge. Green vehicles are permitted. Orange vehicles are not permitted. Camping is prohibited at all times in our parking lot.
Permitted vehicles during setup and dismantling:
Permitted vehicles during the event:
Onsite orders and exhibitor desk
- Exhibitor desk
- Onsite additional orders
- Collecting exhibitor badges and vouchers
Exhibitor desk
The exhibitor desk is located at the exhibitor entrance during setup. If you have any questions or comments about your stand or orders, you can go to the exhibitor desk for assistance.
Exhibitor desk opening hours
Saturday 13 February 2027 | 08:00 – 15:00
Monday 15 February 2027 | 08:00 – 17:00
Tuesday 16 February 2027 | 08:00 – 13:30
Onsite additional orders
If you wish to place an additional order, you can do so at the exhibitor desk. Please note that not all webshop items can be ordered onsite and that the delivery of all pre-ordered webshop items always takes priority.
Collecting exhibitor badges and vouchers
Monday 15 February 2027 | 10:00 – 17:00
Tuesday 16 February 2027 | 08:00 – 14:00